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Introduction to Bookkeeping and Its Importance

Bookkeeping is a part of the process of accounting which records the transactions made by a business. It is essential to every business as it is the first process of accounting. Therefore, every individual involved in a business should know about the basics of bookkeeping and its importance, which we has been elaborated in the following article.


This article discusses the following topics:


  •  About Bookkeeping
  •  Elements of Bookkeeping
  •  Importance of Bookkeeping


About Bookkeeping


Bookkeeping is concerned with the processes regarding the systematic and organized recording and classification of the financial transactions made by a business. It classifies financial data of a business and records it in an orderly manner as the first step of accounting. Bookkeeping acts as a key process in preparing financial statements and source documents for other operations being carried out in the business.


Bookkeeping is basically the maintenance of books of accounts in the form of records. There are two main ways of bookkeeping: the single entry system and the double entry system. These days, majority of the businesses follow the double entry system of bookkeeping as it removes any scope of contradictory entries being made. Methods other than these are also considered acceptable as bookkeeping methods.


Bookkeeping mainly aims at maintaining an accurate and complete record of all the financial transactions made by a business. It aims to do so by arranging these transactions in a systematic and orderly fashion which can be easily read by any individual. Bookkeeping ensures that the effects of the financial transactions made by a business are reflected in the books of accounts.


Bookkeeping also aims to determine the overall effect of all the financial transactions on the financial statement of the business. It eventually ascertains the financial position of a business and the effect of its transactions on its final accounts such as the Balance Sheet and the Profit and Loss Account.


Elements of Bookkeeping


The basic elements of bookkeeping are:


  • General Ledger: The general ledger is the summary of the financial data of a business. It records the total expenditure and income of the business. General ledgers have sub-ledgers which include sections such as accounts payable, accounts receivable, and inventory. The financial statements of a business are based on the data recorded in the general ledger which is further used by an accountant to file the business’ taxes.
  • Income and Expenditure: The income and expenses of the business are recorded in the process of bookkeeping. The details of the payment slips generated to customers whenever a sale is made are recorded as income. The receipts of payments made by the business like rent, payroll, office supplies, cost of production, insurance, etc. will be recorded as the expenses made by the business.
  • Debit and Credit: The double entry system of bookkeeping involves maintaining a ledger which makes two entries for every transaction made. Every business transaction is recorded twice in the general ledger, once as debit (value paid) and once as credit (value saved).The debit and credit entries should however be equal to each other so that they are balanced out in the ledger.
  • Bank Reconciliations: Sometimes it may so happen that the transactions of the bank account do not match with the ones recorded in the ledger. This will require the business to reconcile its books of accounts with the bank statement. The transactions in both the records will be compared and analyzed for a given period of time. All discrepancies will be noted and recorded, which will help in creating a more accurate record of financial transactions made by the business.
  • Accounts Receivable: Accounts receivable records those accounts which owe some amount to the business. This may include any entity which has purchased goods and services from the business on credit and is still due to pay the amount. Accounts receivable helps in recording such data so that a follow up can be made on the overdue and unpaid invoices. This will help in categorizing which accounts can finally be considered as bad debt for the business. Once this amount is received, the account is cleared and the transaction is recorded as an income in the ledger.
  • Accounts Payable: Accounts payable records those accounts to which the business owes an amount of money. It records and tracks the payments which are due to other entities on part of the business and when the said payments are due. This helps ensure that payment is not made to the same account twice and that it is made on time. Accounts payable may include amount owed by the business to its employers, suppliers, vendors, and the government (in the form of tax and deductions). Once this amount is paid, the account is cleared and the transaction is recorded as an expense in the ledger.
  • Depreciation: Depreciation is the value of an asset which is lost with the passage of time. Fixed assets owned by the business such as cameras, computers, manufacturing equipment, furniture, etc. depreciate in value with time. This depreciated value will be calculated and recorded as an expense in the books of accounts.
  • Financial Statements: Bookkeeping helps in the creation of financial statements of the business for a particular period of time. There are four main financial statements of a business: the Balance Sheet, the Income Statement, the Cash flow Statement, and the Profit and Loss Statement. These statements help outsiders to analyze the financial position of a business and help them in making investment related and other decisions accordingly.



Importance of Bookkeeping


Bookkeeping is extremely important to the accounting process of a business. It helps in determining the financial position of the business. Other reasons which signify the importance of bookkeeping are:


  • The financial health of a business depends on bookkeeping: Bookkeeping helps the business in controlling its finances. The business should have a clear idea about its income and expenditure so that no decision is made which takes the business towards losses. Maintaining a healthy balance of income and expenses will improve the financial health of the business and help in strengthening its business relations. Accurate bookkeeping enables the business to have ample knowledge of its earnings and expenditure to make well-informed decisions over time.
  • Financial statements are prepared with the help of bookkeeping: The first step to accounting is recording the transactions. Bookkeeping helps in recording all business transactions in an organized and accurate manner. Accountants then refer to these books of account to prepare the financial statements of a business. These financial statements help the business in making decisions accordingly and also help outsiders like investors to make investment decisions for the business.
  • Business planning is made easier with bookkeeping: When financial statements are prepared accurately, its information will help the business in planning its future accordingly. Comparisons can be made with the previous years’ financial statements and informed financial decisions and effective planning can be made and done for the future of the business.
  • Accounting costs can be saved with the help of bookkeeping: Bookkeeping makes filing taxes easier for a business as all the required information is at hand in an organized manner. This avoids overpayment or underpayment of tax and ensures that tax is paid on time. Furthermore, accurate bookkeeping helps lower the accounting costs. The hassle of appointing an expensive accountant can be eliminated and tax can be paid accurately by hiring a less expensive bookkeeper. The accountant can then focus more on saving money by finding possible ways of tax deductions.
  • Organized bookkeeping enables easier audit: Since all the data will be systematically organized, the accountants will not take much time in carrying out the audit for the business. Also, any scope of fraud will be eliminated.


Bookkeeping, thus, keeps the finances of a business organized. When the financial data of the business is maintained in an organized manner, a considerable amount of stress will be reduced. This will help in keeping the business financially healthy and propel it towards a successful growth.


Raptors vs bucks game one

The Toronto Raptors vs Milwaukee Bucks series got underway with the bucks taking game 1 108-100.  The raptors offense was great for the first 3 quarters. In the 4th quarter the raptors offence was cold and they couldn’t get many baskets.

Game 2 is a much needed win the raptors will need. The raptors can’t afford to come back to Toronto 0-2 .  Hopefully the raptors can work hard at practice and be ready for game 2.


A friends film funding campaign via kickstarter

Hey all, a friend of mine is trying to raise funds to produce a movie he wrote a script for.   He’s got a kickstarter campaign started, please share this link with others and let’s help Jack reach his goal.

I want to be a tourist guide

It is very hard to find a job in Serbian schools, colleges, museums, archives and libraries so I decided to become a tourist guide. I need to pass some tests (one language, Serbian history and some tourism tests). If I pass them, I will get a licence. I plan to work with francophone and anglophone tourists because I learnt French and English and many people know those languages. Do you think it is a good job?

Raptors vs Milwaukee bucks

the Toronto Raptors have advanced to the Eastern Conference Finals for only the 2nd time in franchise history the first since 2000.

The raptors next opponent is the Milwaukee Bucks and Giannis Antetokounmpo(the Greek freak).  The raptors will have a hard time against Giannis Antetokounmmpo  and the bucks who managed to win the season series against the raptors 3-1.

theres no way to stop Giannis, if you double team him, it leaves Eric Bledsoe and kris Middleton wide open who are very good 3 point shooters.

outside of Kawhi Leonard the Raptors will need a collective effort from Kyle Lowry ,pascal Siakam and Serge Ibaka and the bench players if the raptors are going to have any hope of winning the series against the Milwaukee Bucks .

The winner of the series between the raptors and Bucks will advance to the Nba finals.

Game 1 of the eastern Conference Finals is Wednesday night. Let’s go raptors

Raptors tie the series

  • The Toronto Raptors went into Sunday’s game 4 down 2-1 in the series.     Playing on the road the raptors needed to win to avoid potentially being eliminated from the playoffs upon returning to Toronto for game 5 Tuesday night.

The raptors succeeded in winning game 4 which came right down to the wire.  The raptors won 101-96.

The series is now tied 2-2 with game 5 being played in Toronto Tuesday night.   The raptors will need a team effort to win Tuesday as they can’t afford to go to Philadelphia and be down 3-2.   If the raptors win Tuesday then they’ve got a cushion in case Philadelphia wins game 6 as game 7 if necessary would be in Toronto.

Lets go raptors and win game 5

Toronto Raptors game 2 playoff round 2

the Toronto Raptors are into the 2nd round of the Nba Playoffs.  The raptors are playing the Philadelphia 76ers.  Toronto easily won game 1, and the Sixers answered back in game 2 tying the playoff series at 1-1.  A major reason why the raptors lost game 2 is because they couldn’t get going offensively in the first half.

The series now switches to Philadelphia for games 3 and 4, where the raptors will need to win at least 1 game to retain home court advantage.    Winning on the road is not as easy as playing at home, so the Toronto Raptors will really have their hands full Thursday night.